How to Print Your W-2 and W-3 in QuickBooks Online Payroll: A Simple Guide

Whether you're a small business owner or an HR manager, printing your W-2 and W-3 forms from QuickBooks Online Payroll doesn’t have to be a stressful task. These forms are critical for both your employees and the IRS, so making sure they are filled out and printed properly is a must.

Wondering How to Print your W-2 and W-3 in QuickBooks Online Payroll? Learn with our step-by-step guide and call 1.866.409.5111 if you need help.

In this easy-to-follow guide, we’ll walk you through the steps on how to print your W-2 and W-3 in QuickBooks Online Payroll, and if you hit any snags along the way, we've got a number you can call for quick help: 1.866.409.5111.

Visit QBooksHub to get started or call 1.866.409.5111 for personalized help!

Step 1: Sign In to QuickBooks Online Payroll

Before you can start printing your W-2 and W-3 forms, you'll need to log in to your QuickBooks Online account. Here’s how to get started:

1. Go to the QuickBooks Online website at QuickBooks Online.
2. Enter your login credentials.
3. Once you're logged in, go to the Payroll tab from the navigation menu on the left.

Step 2: Access Payroll Taxes

Now that you're in the right place, let’s head to the Payroll Taxes section where you’ll find the W-2 and W-3 forms ready for download and printing.

1. From the Payroll section, click on Taxes > Payroll Tax.
2. Select File Forms from the dropdown menu.
3. You should now see options for W-2 and W-3 forms.

Step 3: Printing the W-2 Forms

The W-2 form is an annual document that reports an employee's wages and tax withholdings. You can print the form for each of your employees directly from QuickBooks Online:

1. Under Annual Forms, choose W-2s.
2. A list of your employees will appear. Select the employees whose W-2s you need to print.
3. Click Print next to the selected employee.
4. QuickBooks will prompt you to choose between Copy A (for the IRS) and Copy B (for your employees). Make sure to select the correct copy for the intended recipient.
5. Once selected, hit Print.

And just like that, you’ll have your W-2s ready!

Step 4: Printing the W-3 Form

The W-3 form is a summary of all your W-2s. You need this form when you submit your employees’ W-2s to the IRS.

1. Go back to the File Forms section.
2. Select W-3 from the list of available forms.
3. QuickBooks will automatically generate a W-3 based on the W-2s you've entered.
4. Review the details, and once confirmed, click Print to get the W-3 form.

Step 5: Double-Check Your Information

Before hitting print on your W-2 and W-3 forms, it’s important to double-check the information:

• Ensure all employee details like name, SSN, and address are correct.
• Verify that tax amounts and other data are accurate.
• If anything seems off, make edits before printing.

Step 6: Print the Forms

Now that you’ve confirmed everything looks good, it’s time to print your forms.

• Set your printer to the correct paper size (usually 8.5" x 11").
• Select Print from QuickBooks Online.
• If you have multiple copies to print, ensure your printer is ready to handle the job.

Once printed, your W-2s are ready to be distributed to your employees and your W-3 to the IRS.

Need Help? Call QuickBooks Support at 1.866.409.5111

If you run into any issues, don't hesitate to reach out to QuickBooks support at 1.866.409.5111. They’re available to assist you with any printing errors or questions you may have. QuickBooks’ support team is knowledgeable and quick to help you get back on track.

Tips to Make the Process Smoother

• Print early: Don’t wait until the last minute to print your forms. Printing in advance ensures you have plenty of time for any potential issues.
• Review the details: Always double-check your data before printing to avoid any errors.
• Use electronic filing: QuickBooks offers e-filing for W-2s, which can save you time and money. Consider filing electronically with the IRS if possible.

By following these simple steps, you can easily print your W-2 and W-3 in QuickBooks Online Payroll without any headaches. If you need further help, don’t hesitate to contact 1.866.409.5111 for expert support. This process is made easier with QuickBooks Online, so you can get your payroll forms in order and focus on what matters most—your business.

Good luck with your filings, and remember, QuickBooks is just a phone call away at 1.866.409.5111 if you need assistance.